Find what you need, fast.
From contracts to invoices: every document with its versions and permissions, in seconds. All your documents, scanned paper included, in one archive.
Every document, one archive.
The application form a dealer collects from a customer is added to your company's file system and sent to the right department at another location. Every document created during the approval process is kept in the archive, too.
- The dealer uploads itThe customer's scanned application form is added from a phone or a browser.
- Added to the file systemIn the right folder, with its document type.
- Sent to the right departmentThe team at another location accesses the document within its permissions.
- Process documents stay in the archiveThe approval record and the contract addendum are stored in the same folder.
A scanned page, searchable text.
AI-powered OCR detects the text on a scanned document and fills in the relevant fields automatically. You check and approve them in the preview, and find the information inside your files with a simple search.
- Text is detectedAI-powered OCR reads the written text in files such as JPEG and PDF.
- Fields fill themselvesCheck them in preview mode; they are saved to the database with user approval, and it can be undone.
- Search the contentReach the information inside your files with full-text search and filters.
Every document type, its own form fields.
Define custom form fields and a content layout for each document type. Documents are filled in with these fields, you filter the list by them, and every change is saved with its version and edit history.
- Folder-specific form fieldsDocument type, employee, expiry date: documents are filled in with these fields.
- Filter by fieldDocuments expiring within 30 days, with a single filter.
- Version and edit historyEvery change to the form data is saved with its version.
Every version, every signature, on record.
Every version of a document is saved, and form data is tracked version by version. A document signed with an e-signature is recorded; the signature history appears on the File History tab, and versions that are no longer the default are flagged automatically.
- Every version is keptWho changed it and when; the changed clause is highlighted.
- Form data by versionFields such as term and fee are tracked separately in each version.
- E-signature and File HistoryThe signature applied in the e-signature portal is recorded and shows up in the history.
Everyone sees only what they're allowed to.
Grant permissions for every document and folder by department, seniority and individual: View, Edit, Delete. Deleted files wait in the recycle bin; only users with special authorization can delete permanently.
- By department, seniority and individualView, Edit and Delete permissions for every folder and document.
- No permission, no accessThe same folder is locked for a user without permission.
- Recycle binA deleted file can be restored until it is permanently deleted; only specially authorized users can do that.
- Access historyReports show who viewed and edited each document, and when.
The document, right next to its process.
Quotes, contracts and signed records stay right next to the related process. Every process a document is used in is recorded and can be looked up later; the document you're looking for is just one search away.
- Documents linked to the requestQuotes, contracts and records sit next to the related process.
- Processes it was used inEvery process the document was used in is on record.
- Look back anytimeThe document you're looking for is one search away.
Always at hand, accessible from anywhere.
Built on the no-code E-Flow platform, E-Flow DMS brings every document in your workflows, from forms, spreadsheets and presentations to reports and invoices, into one central system and automates document-based workflows.
Recently used
The documents you viewed last are waiting on the home page, so you can pick up right where you left off.
Frequently used and My Favorites
Open the documents you use most with a single click.
Mobile app
Access your documents from anywhere with the mobile app, within your permissions.
Secure sharing
Documents are shared securely between people; partners at other locations get only the access their permissions allow.
Customizable screens
Arrange the screens to fit the way you work.
Tracking and reporting
Reports show who viewed and edited a document, and when; the processes it was used in can be looked up later.
Legal retention
Documents you are legally required to keep are stored securely in the archive.
Questions on your mind.
The questions teams ask most when evaluating E-Flow DMS. Pick a question; the answers are pre-written.
- Can we add scanned paper documents to the archive too?
- Yes. Alongside forms, spreadsheets, presentations, reports and invoices, documents that start on paper and are then scanned go into the same central archive. Their history and revisions are tracked, so there's less risk of anything getting lost. One archive ↑
- Which documents does OCR work on, and what happens if it misreads something?
- AI-powered OCR analyzes the data on documents such as invoices and receipts and fills in the matching fields automatically; it detects the written text in files such as JPEG and PDF. The extracted content appears in preview mode and is saved to the database only with the user's approval. Actions on OCR-enabled files can be undone with the user's approval. OCR and full-text search ↑
- Can we search inside documents?
- Yes. Thanks to the text detected by OCR, you can reach the information inside your files with search and filters. In form-based folders, you can also filter documents by their form fields. Form-based folders ↑
- Who can see which document?
- Permissions are granted per user for every document and folder. Access is defined at the department, seniority and individual level, and View, Edit and Delete permissions are granted separately. The viewing and editing history of every document is recorded. Permissions and recycle bin ↑
- Can a document deleted by mistake be restored?
- Deleted files are kept in the recycle bin and can be restored as long as they have not been permanently deleted. Only users with special authorization can delete files permanently. Permissions and recycle bin ↑
- Can we link documents to processes?
- Yes. Quotes, contracts and signed records stay right next to the related process; every process a document is used in is recorded and can be looked up later. You can design the processes with E-Flow BPM. Documents linked to processes ↑
- What is E-Flow DMS?
- E-Flow DMS is the document management system developed by Netoloji. Documents such as contracts, invoices and scanned paperwork are kept in a single archive with version history and permissions; you can search the text even in scanned documents, and documents are linked to E-Flow BPM processes.
Tell us how you handle documents.
Let's set it up together in a demo.
Describe in a few sentences how you store your documents today, and in the demo meeting we'll look together at how to organize them in E-Flow DMS.
- One archive, scanned paper included
- Version and signature history
- Permissions by department, seniority and individual