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Dijital Process Management
in the Food Industry

  • Streamline and digitize your entire operational workflow, from procurement and inventory management to supply chain coordination, compliance audits, and HR processes with E-Flow..
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Gain a competitive edge in the food industry through fast and efficient operational management.

Rising competition, strict hygiene standards, fluctuating supply chains, and multi-branch operations, in today’s food and restaurant industry, manual process management is no longer sufficient.

By digitizing your operations, you can enhance efficiency, traceability, and sustainability across your business.

E-Flow BPM: Smart & Digital Solutions for Industry-Specific Challenges

As the number of branches grows in the food industry, managing operational processes manually becomes increasingly unsustainable. Spreadsheets, WhatsApp messages, and individual initiatives often result in data loss, human errors, and wasted time across various functions such as stock and sales tracking, task management, hygiene audits, and HR operations.

E-Flow BPM enhances inter-branch coordination, digitizes workflows to reduce human error, and provides managers with instant access to accurate, real-time data for informed decision-making.

Take full control of your operations with E-Flow!

Increased Efficiency

By reducing manual tasks, it enables educators and administrators to focus on more strategic activities.

Error-Free Workflows

Standardized workflows reduce the risk of human error and deliver consistent, accurate results.

Enhanced Transparency and Accountability

By recording every transaction, the system simplifies audits and strengthens organizational accountability.

ERP and Accounting System Integration

Integration with ERP systems guarantees accuracy and consistency in financial data management.

Centralized Management

E-Flow consolidates dispersed operational processes into a single digital platform, enabling centralized and manageable control.

  • Live Stock Tracking by Branch:Each branch inputs its stock data into the system, and minimum stock levels can be defined. Automatic alerts are triggered for products reaching critical thresholds.
  • Inter-Branch Product Transfers:The transfer process from branches with surplus stock to those in need is managed seamlessly on a single platform. Stock receipts are automatically generated through ERP integration.
  • Z-Report and Revenue Target Monitoring:Daily sales and weekly revenue targets are entered per branch, allowing centralized tracking of target versus actual performance.
  • Task Assignment and Reminders:Daily, weekly, or monthly tasks can be assigned to branch managers, staff, or teams. The system automatically sends notifications for incomplete tasks.
  • Branch Performance Reporting:Real-time analysis of data such as stock turnover rates, task completion ratios, and branch sales performance is provided.

Order, Procurement, and Supply Chain Processes

E-Flow automates, centralizes, and enables end-to-end traceability of order and procurement processes:

  • Minimum Stock Alerts:The system generates purchase recommendations once predefined minimum stock levels are reached.
  • Branch-Based Purchase Requests:Branches submit their needs into the system; requests enter an approval workflow and are automatically forwarded to the relevant personnel.
  • Supplier Notifications:Approved orders are automatically sent to suppliers via corporate-formatted emails.
  • API and B2B Integrations:Order data can be directly transferred to suppliers’ systems, enabling seamless two-way data exchange.
  • Sampling and Quality Evaluation:Tasting teams evaluate new products or suppliers, and scoring results are recorded within the system.

Approval and Reporting: All processes can be tracked with detailed information on who approved what and when. Analysis reports can be generated by product, supplier, branch, or category.

Invoice, Delivery Note, and Collection Processes

With E-Flow, invoice and collection processes are fully digitized, accelerated, and managed centrally:

  • E-Invoice & Delivery Note Matching:Delivery notes entered by branches are automatically matched with incoming invoices. In case of discrepancies, tasks are assigned to the relevant personnel.
  • ERP Integration:Approved invoices are automatically transferred to the ERP system, speeding up accounting processes and eliminating error risks.
  • Collection Tracking:Collections from various channels such as POS and online payments are consolidated in the system, allowing analysis based on due dates and transaction dates.
  • POS–Branch Matching:Each POS device is linked to its respective branch in the system, enabling branch-level revenue tracking.
  • Reporting and Comparison:Collection amounts from different payment channels and their ERP transfers are monitored through comparative reports by branch and channel, ensuring full revenue control.
  • Automated Task Reminders:The system generates real-time alerts for pending documents, unapproved invoices, or incomplete transactions.

Audit, Hygiene, and Regulatory Compliance Processes

With E-Flow, audit and compliance processes are digitized, documented, and made fully analyzable:

  • Audit Checklists:Internal and external audit teams inspect areas such as kitchens, restrooms, and storage using customizable checklists within the system. Specialized forms can be defined for internal and external inspectors based on the type of audit.
  • Corrective and Preventive Action (CAPA) Management:Corrective tasks are generated for identified non-conformities. The system issues reminders if issues are not resolved within the designated timeframe.
  • Regulatory Reporting Tracking:The system creates periodic tasks for legal obligations such as energy consumption and waste oil reporting. Meter readings are logged and available for comparative analysis.
  • Photo- and Evidence-Based Audits:Visuals and documents related to issues can be uploaded to the system, ensuring a transparent and evidence-supported audit process. Problems detected in previous audits are automatically flagged in subsequent inspections, supporting sustainable quality tracking.
  • Reporting and Trend Monitoring:Frequency of non-conformities, resolution times, and success rates are periodically reported to management.

Human Resources Processes

With E-Flow, human resources processes are digitized, systematized, and made fully traceable:

  • Recruitment and Onboarding Tasks:Automated onboarding tasks are assigned to new employees at the start, with progress tracked through the system.
  • 2nd and 6th Month Evaluations:Automated evaluation forms are sent to managers at predetermined intervals to monitor employee development.
  • 360-Degree Performance Reviews:Employees are periodically evaluated by their managers and peers.
  • Training and Development Tracking:Tasks can be assigned for mandatory trainings, identified needs, and personalized development plans.
  • Personnel Information Updates and HR Records:Contracts, documents, and health reports are stored and tracked digitally.
  • Task-Based HR Monitoring:The system assigns tasks for periodic employee surveys, leave audits, health checks, and performance reviews.
  • Data-Driven HR:All data supports managers in making employee-focused decisions, performance comparisons, and development planning.

Target and Branch Performance Tracking

E-Flow provides a centralized, transparent, and measurable system for planning branch targets and monitoring their achievement:

  • Digital Revenue Target Input:Each branch enters its revenue targets into the system, and the data is collected centrally.
  • Actual vs. Target Comparison:Branch performance data is entered and compared against targets through graphical and tabular reports.
  • Manager Performance Monitoring:The system analyzes branch managers’ success rates in meeting their targets.
  • Periodic Reporting:Weekly, monthly, or periodic performance analyses are presented to senior management.
  • Target Setting and Improvement:Future targets can be planned more realistically based on historical target and performance data analysis.
  • Transparency and Motivation:All managers can view their own and other branches’ performance, fostering healthy competition and motivation.

Fault and Technical Support Processes

E-Flow digitizes, accelerates, and makes fault management processes measurable:

  • Barcode-Based Fault Reporting:Assets are assigned barcodes. Employees can easily report issues by scanning the barcode.
  • Comprehensive Fault Records:Details such as fault type, cause, actions taken, resolution time, spare parts used, and costs are recorded in the system.
  • Automated Task Assignment:Based on the report, tasks are assigned to the relevant technical team or external service provider, with reminders to ensure timely intervention.
  • Satisfaction Survey:After resolution, a satisfaction survey is sent to the user. If satisfaction is low, the process is restarted.
  • Service Performance Analysis:External service quality is evaluated through data such as response times and recurring issues.
  • Decision Support:Maintenance schedules can be planned, and equipment renewal decisions made based on fault data.

Take Action for
Digital Transformation
in the Food Industry!

Today’s winners are those who manage their processes intelligently, not manually.

Ask yourself now:

“Am I still managing my processes manually?”

E-Flow BPM offers more than just digitalization; it delivers control, speed, sustainability, and strategic management.

Schedule Your Demo Today!!

Discover E-Flow and take the first step towards operational excellence.

Request a Demo
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