netoloji-logo-207×50netoloji-logo-footernetoloji-logo-207×50netoloji-logo-207×50
  • Neden Netoloji?
    • Netoloji Hakkında
    • BPM ve Dijital Dönüşüm
    • Neden No-Code?
    • Müşterilerimiz
  • Çözümler
    • E-Flow BPM
    • E-Flow DMS
  • İş Ortakları
    • Netoloji İş Ortaklığı Programı
    • İş Ortakları
  • Kaynaklar
    • Başarı Hikayeleri
    • Blog
    • Video ve Webinarlar
    • Etkinlik ve Haberler
    • Dokümanlar
    • Ödüller
    • Yazılım Sürüm Notları
    • Teknik Gereksinimler
  • Netoloji Akademi
    • E-Flow Designer Eğitimleri
  • İletişim
  • Türkçe
    • English
    • Deutsch
    • Español
    • Français
Türkçe
  • İngilizce
  • Almanca
  • İspanyolca
  • Fransızca
✕

Human – Process Relation in Enterprises

Yazar Tolga Güler Kasım 22, 2019

Even the most advanced business process management (BPM) system, cannot operate without human interaction. The number of fully automatable processes vary from industry to industry and organisation to organisation, but it’s usually less than the number of processes with human tasks. For instance, if you want to send money to someone from your bank account electronically, your request can be completed by a process, which does not require human interaction. The business process automatically checks your account balance and receiver information and executes or postpones or cancels it.

But what if the defined fee for money transfer changes? This is a change of business rule and this information should be delivered to the BPM system by a human actor, which has the administrator role. Fully automated processes are efficient and great, but they can not solve all the problems they encounter without human intervention. Interactive Voice Response (IVR) systems deliver satisfying results in many cases but the number of customers, who needs to reach out to an agent is considerably high.

For not fully automated business processes, human interaction is inevitable after all. After you submit your credit application, there are cases where you may get an automated reply and where you may not. In near future, artificial intelligence may get more involved into process execution and make much higher levels of automation possible, but for today, we keep relying on human and their decisions. Therefore, human resource stands in the heart of a well-structured BPM system.

Here are some of the functions, which are carried out by human actors:

  • Analysing reports, documents and measurements
  • eating meaningful texts like commentary, agreement, contracts
  • Evaluating alternative scenarios and options and making decisions
  • Taking approval, denial, return or task specific actions

Human plays the leading role here, but don’t forget: %90 percent of plane crashes and workplace accidents and %70 percent of car accidents occur due to human failure. Experience, emotions and its ability to decide while differentiating between alternatives, makes human open to mistakes and essential at the same time. Human nature and psychology must be considered, while designing a business process management system, so we can benefit from its abilities and avoid its mistakes systematically and methodically.

You can find some ideas to shape up the human – process relation efficiently:

Design processes, which do not forget

No alt text provided for this image

Forgetting is very human and forgetting something while executing a business process can be fatal. Ensure, that all the cont

rols for each task are completed by the business process management system. For example, if attaching a document to task-form is mandatory for the completion of a task, don’t let the user to proceed before doing so. And don’t forget to display a clear, descriptive warning about the issue to the user.

Include all the data in the process dataset, to support the human user

No alt text provided for this image

Human users play a key role for many business processes as decision maker. To make solid and proper decisions, they need data. Incomplete or misleading information can have negative effect on the total performance of the enterprise. Don’t skip any data crucial for the process and activate all the instruments necessary to simplify the decision making. For example, a decision support system can make the evaluation of a large dataset easier, by summarizing or transforming it into a compact form. But do not include any data, which is irrelevant with the task or exceeding the authority of the task user.

Identify competencies and authorities to complete each task of your processes

No alt text provided for this image

Users, who are responsible for taking, processing and approving of a request, vary in knowledge, experience and competency. Not every task can be assigned to any user. Participation of actors having accurate roles necessary to complete a process is essential for its smooth execution. To work with HR experts in your organisation for identifying user roles may help gain performance and cost benefits. 

Define realistic deadlines for task completion

No alt text provided for this image

Analyse the limits of your resources and the structure of tasks in your processes. Setting unrealistic goals and deadlines may misguide you about your process reviews and pull the motivation down in your organisation by spreading the feeling of failure among your employees. If your process deadlines are realistic but success rate is low, review your resource planning or the process design.

Send informal notifications

No alt text provided for this image

Your users have multiple assignments in your organisation. They will not be observing the task pool constantly. Regarding the priority and SLA of an assigned task, it may be useful to send different types of notification to the related user or user group. Notifications in form of mobile push message or email or sound notifications ensure to attract the attention of user(s) to the assigned task, so they can prioritize it.

Pay attention to feedbacks

No alt text provided for this image

Your users are the ones, who are dealing with the execution on the field. You may think, your process design is perfect, but you may need review your process, if you receive feedbacks about improvement of the execution. Do not miss out any of them, sometimes a simple touch can change a lot and let them know, their ideas are being considered. Keep looking for ways to encourage your users to actively contribute to optimization of business processes.

Document your business processes

No alt text provided for this image

Document all the procedures, directions, information and rules about how to complete each task of your processes in detail. The transfer of knowledge, which is necessary to complete a task, to new members of any user role, will be easier through clear, well structured documentation. Use a simple language to create your documentation, assuming your readers have no or limited experience with your BPM system. It’s a good idea to include visuals in your documentation, since 65% of people are visual learners.
Tolga Güler
Tolga Güler
Country Manager Canada at Netoloji

Bir cevap yazın Cevabı iptal et

E-posta hesabınız yayımlanmayacak. Gerekli alanlar * ile işaretlenmişlerdir

netoloji-logo-footer




Netoloji, BPM – Kurumsal Süreç Yönetimi ve Doküman Yönetimi konusunda uzmanlaşmış yazılım firmasıdır.

Kişisel Verilerin Korunması
KVKK Aydınlatma Metni
Çerez Politikası
Neden Netoloji
Netoloji Hakkında
BPM ve Dijital Dönüşüm
Neden No Code?
Müşterilerimiz

Çözümler
E-Flow BPM
E-Flow DMS

İş Ortakları
Netoloji İş Ortaklığı Programı
İş Ortakları

Kaynaklar
Başarı Hikayeleri
Blog
Video ve Webinarlar
Etkinlik ve Haberler
Dokümanlar
Örnek Süreçler
Yazılım Sürüm Notları
Teknik Gereksinimler

Netoloji Akademi
E-Flow Designer Eğitimleri
Adres

Türkiye:
Dudullu OSB Mah, Des-2 Cad.
Teknopark Binası Apt. No: 8/66
34776 İstanbul

ABD:
4 Heather Ct. 60490
Bolingbrook Illinois Chicago

İletişim

0216 456 02 76
info@netoloji.com

© 2021 Netoloji. All Rights Reserved.
    Türkçe
    • Türkçe
    • İngilizce
    • Almanca
    • İspanyolca
    • Fransızca
      Size daha iyi bir deneyim sunabilmek için internet sitemizde çerezler kullanıyoruz. Detaylı bilgi almak için Çerez Politikası ve Aydınlatma Metnimizi inceleyebilirsiniz.
      Kabul Et Reddet
      Çerez Politikası

      Privacy Overview

      This website uses cookies to improve your experience while you navigate through the website. Out of these, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. We also use third-party cookies that help us analyze and understand how you use this website. These cookies will be stored in your browser only with your consent. You also have the option to opt-out of these cookies. But opting out of some of these cookies may affect your browsing experience.
      Necessary
      Always Enabled
      Necessary cookies are absolutely essential for the website to function properly. This category only includes cookies that ensures basic functionalities and security features of the website. These cookies do not store any personal information.
      Non-necessary
      Any cookies that may not be particularly necessary for the website to function and is used specifically to collect user personal data via analytics, ads, other embedded contents are termed as non-necessary cookies. It is mandatory to procure user consent prior to running these cookies on your website.
      SAVE & ACCEPT