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Initiating Actions

All processes should contain at least one initiation point and action. Even if they are multiple actions in the same type, operations might contain initiation action.

Manual Initiation

Manual initiation corresponds to the initiation point listed on the left side of th Web Interface. Manual Initiation process which is probably the most frequently used initiation action enables users to create a copy of the process on the navigation bar on the left side of Web Interface. The designer can use multiple Manual Initiation actions to start the process from different points.

Active

Uncheck this box to temporarily disable / disable the initiation point. Check the Activated box to re-enable.

Process Initiator Group

It determines the security and task group allowed to initiate the process by using the manual Initiation action. Only the users involved in the determined security group are allowed to initiate the process by using Manual Initiation action.

Iterative Initiation

Iterative initiation action creates and initiates the process copy periodically or based on a specific calendar. Operations can be created at the end of the month, on a specific anniversary date, or based on various types of business calendars.

Timing

It determines the time that will pass between the creation of process phase states. For detailed information, refer to the Determining Delays on the page 39.

First Trigger Time

It determines the next date that the process is scheduled to operate. Click on Re-calculate to update or change the time based on your needs. All runs that are prospectively scheduled will be initiated based on this date.

DP Scan

It uses an SQL (database query language) query sequence scanning the data source to find the matching records. The records found uses an SQL (database query language) query sequence scanning the data source to find the matching records. The records found are used to duplicate the process. The data queried from the data source can be used to initialize the data elements.

Description

Briefly describes the action.

Data Source

The field where the data source to be used in the update / query is selected. Data sources are created on the Web Interface by the system administrator.

Initiation Permit

It defines the level of security required to initiate the process phase state by means of the initiation action.

SQL Command

It determines the SQL command to be run.    The command should be a “select” statement containing a clause regarding which fields will be selected from which tables. Each record taken from the system with the “Select” statement creates a process phase state.

Result Matching

It is the section where the values ​​received / read with the “SELECT” statement are matched with the corresponding data elements. You should select the data element on the right side which you will match with the parameter on the left side by using result matching screen.

Iterative DB Scan

Iterative DB Scan process works nearly in the same way that the standard DB Scan process work except that the query is run automatically in certain time periods instead of manually operating the query on the web interface. For detailed information, refer to DB Scan action.

Description

Briefly describes the action.

Briefly describes the action.

The field where the data source to be used in the update / query is selected. Data sources are created on the Web Interface by the system administrator.

SQL Command

It determines the SQL command to be run. The command should be a “select” statement containing a clause regarding which fields will be selected from which tables. Each record taken from the system with the “Select” statement creates a process phase state.

Timing

Determines the frequency to perform the database scan process. For detailed information regarding the timing, refer to the Determining Delays on the page 39.

Next Run Time

Indicates the next time scheduled to run the Database Scan process.Click on Recalculate in order to calculate the next initiation date for th system depending on the duration.

Active

This option determines whether Iterative DB Scan process runs as planned or not. Uncheck this option to temporarily disable the scanning process.

Result Matching

It is the section where the values ​​received / read with the “SELECT” statement are matched with the corresponding data elements. You should select the data element on the right side which you will match with the parameter on the left side by using result matching screen.

Description

It is the location where the name of the component is stated.

Mail server

You should insert the port given by the administrators of the mail server that you are using.

User Name

The address over which you want to receive the mails to trigger the process on the system should be written on this field.

Password

It is the field where the password of the mail address written on the user name is stated.

Mail control frequency

Determines the frequency of the e-mail control.

Data Elements

The following fields are matched with the corresponding data elements in the E-Flow.

Sending Date

This field requiring the e-mail date detail should be matched with the date variable.

Mail Subject

This field string which shows the e-mail subject information should be matched with a variable.

Sender Name

This field string which shows the e-mail address information should be matched with a variable.

Mail Body

This field string which shows the e-mail content information should be matched with a variable.

Tiger Control

As an initiation action, Tiger Control enables the process to be triggered in E-Flow when the relevant tag is inserted in the Tiger.

Description

It is the location where the name of the component is stated.

Tag Type

It shows the tag types that can bring data in Tiger.

Firm No

It is the field that shows from which firm that the intended data will be brought on Tiger.

Period No

It is the field that determines the period number that the data from Tiger will come.
It is the field where E-Flow data elements corresponding to the parameters in XML pattern for the tag type selected in the general tab of data matching segment are matched.

E-Receipt Control

The process is initiated in E-Flow when the receipt is received to the relevant web address. It is the component that automatically triggers the process when the new invoice is receipted at the selected E-Invoice integrator.

User Name

It is the user name information provided by the E-invoice integrator.

Password

It is the password information given by E-Invoice Integrator.

Integrator

It is the field where integrators that E-Flow is integrated.

Document

It is the visual version of the e-invoice in pdf format. Selection is made from the document data type fields.

E-Invoice

E-Invoice field that should be matched with a memo variable. It brings the ubl format of the E-invoice.

Invoice Type

It is the field where the incoming invoice type (return or purchase) is determined. Invoice type tab where String must be matched with a variable Brings the type information of E-Invoice.

Timing

It shows the information at which intervals and time frames the invoice will be brought.

First Trigger Time

It is the field where the first trigger time of the E-Invoice control in E-Flow will be determined.

The First Invoice Date

It shows the first invoice date in the E-invoice list to be brought.